How much is a payroll system in the Philippines?
It’s true that Paycheckmaster offers a free and affordable payroll system option in the Philippines, but to give you a more balanced perspective, here’s a breakdown of costs and considerations:
Cost of Payroll Systems in the Philippines:
- Pricing varies: The cost depends on the number of employees, features, deployment model (cloud vs. on-premise), and vendor.
- General range: Basic cloud systems start around ₱400-₱800 per employee per month, while advanced features and biometric integration can reach ₱1,000-₱2,000 or more.
- Paycheckmaster: Offers a free version with basic functionalities and paid plans likely within the ₱5-₱30 per employee range (depending on features and employee count).
Affordability of Paycheckmaster:
- Free option: Attractive for very small businesses with minimal payroll needs.
- Competitive pricing: Paid plans might be budget-friendly compared to some vendors.
Check our plans
CHOOSE YOUR PLAN:
Setup Fee:
Setup Fee:
User Capacity:
User Capacity:
Branch Capacity:
Branch Capacity:
Disk Space Capacity:
Disk Space Capacity:
Configure employee salary type: daily, monthly, fixed
Configure employee salary type: daily, monthly, fixed
Set deductions for government-mandated benefits: SSS, PhilHealth, HDMF, GSIS
Set deductions for government-mandated benefits: SSS, PhilHealth, HDMF, GSIS
Automatic deduction of loans: SSS, HDMF, GSIS, Cash Advance
Automatic deduction of loans: SSS, HDMF, GSIS, Cash Advance
Set Leave Calendar: Personal, Maternity, Paternity, Sick, Service Incentive Leave, Vacation
Set Leave Calendar: Personal, Maternity, Paternity, Sick, Service Incentive Leave, Vacation
Set late amount per employee
Set late amount per employee
Compliant to Philippine tax law
Compliant to Philippine tax law
Generate payroll report and payslip
Generate payroll report and payslip
Group employees by department, project, unit, etc
Group employees by department, project, unit, etc
Set rest days per employee
Set rest days per employee
Automatic generation and printing of employee DTR
Automatic generation and printing of employee DTR
13th month pay computation
13th month pay computation
Human Resource Information System (HRIS, Attachment of employees’ documents)
Human Resource Information System (HRIS, Attachment of employees’ documents)
Import .csv file from your existing biometrics machine
Import .csv file from your existing biometrics machine
Self-service features – Individual log-in for all employees (OT application and approval)
Self-service features – Individual log-in for all employees (OT application and approval)
Graphical view on employee on leave and status I calendar format
Graphical view on employee on leave and status I calendar format
Leave Management (Employee can apply leave through the system (for approval)
Leave Management (Employee can apply leave through the system (for approval)
Own domain
Own domain
Auto computation (holiday, overtime, night diff., rest day prem.)
Auto computation (holiday, overtime, night diff., rest day prem.)
Unlimited customization of the schedules (standard, early morning shift, etc.)
Unlimited customization of the schedules (standard, early morning shift, etc.)
Manual or automatic input of the holiday, overtime, leave, and night. diff. amount
Manual or automatic input of the holiday, overtime, leave, and night. diff. amount
Import the required gov't documents (PDF format)
Import the required gov't documents (PDF format)
Disclosure of employees' previous employment history
Disclosure of employees' previous employment history
Multiple updates of employees' schedule at once
Multiple updates of employees' schedule at once
Choose from existing templates for your payroll report and pay slip
Choose from existing templates for your payroll report and pay slip
Free
FREE
Setup Fee:
Free
User Capacity:
10 users
Branch Capacity:
Single
Disk Space Capacity:
Install in your PC
Configure employee salary type: daily, monthly, fixed
Set deductions for government-mandated benefits: SSS, PhilHealth, HDMF, GSIS
Automatic deduction of loans: SSS, HDMF, GSIS, Cash Advance
Set Leave Calendar: Personal, Maternity, Paternity, Sick, Service Incentive Leave, Vacation
Set late amount per employee
Compliant to Philippine tax law
Generate payroll report and payslip
Group employees by department, project, unit, etc
Set rest days per employee
Automatic generation and printing of employee DTR
13th month pay computation
Human Resource Information System (HRIS, Attachment of employees’ documents)
Import .csv file from your existing biometrics machine
Self-service features – Individual log-in for all employees (OT application and approval)
Graphical view on employee on leave and status I calendar format
Leave Management (Employee can apply leave through the system (for approval)
Own domain
Auto computation (holiday, overtime, night diff., rest day prem.)
Unlimited customization of the schedules (standard, early morning shift, etc.)
Manual or automatic input of the holiday, overtime, leave, and night. diff. amount
Import the required gov't documents (PDF format)
Disclosure of employees' previous employment history
Multiple updates of employees' schedule at once
Choose from existing templates for your payroll report and pay slip
Nano
₱300
per month
Setup Fee:
Free
User Capacity:
Maximum of 15 users
Branch Capacity:
Single
Disk Space Capacity:
Unmetered
Configure employee salary type: daily, monthly, fixed
Set deductions for government-mandated benefits: SSS, PhilHealth, HDMF, GSIS
Automatic deduction of loans: SSS, HDMF, GSIS, Cash Advance
Set Leave Calendar: Personal, Maternity, Paternity, Sick, Service Incentive Leave, Vacation
Set late amount per employee
Compliant to Philippine tax law
Generate payroll report and payslip
Group employees by department, project, unit, etc
Set rest days per employee
Automatic generation and printing of employee DTR
13th month pay computation
Human Resource Information System (HRIS, Attachment of employees’ documents)
Import .csv file from your existing biometrics machine
Self-service features – Individual log-in for all employees (OT application and approval)
Graphical view on employee on leave and status I calendar format
Leave Management (Employee can apply leave through the system (for approval)
Own domain
Auto computation (holiday, overtime, night diff., rest day prem.)
Unlimited customization of the schedules (standard, early morning shift, etc.)
Manual or automatic input of the holiday, overtime, leave, and night. diff. amount
Import the required gov't documents (PDF format)
Disclosure of employees' previous employment history
Multiple updates of employees' schedule at once
Choose from existing templates for your payroll report and pay slip
Micro
₱500
per month
Setup Fee:
Free
User Capacity:
Maximum of 30 users
Branch Capacity:
Single
Disk Space Capacity:
Unmetered
Configure employee salary type: daily, monthly, fixed
Set deductions for government-mandated benefits: SSS, PhilHealth, HDMF, GSIS
Automatic deduction of loans: SSS, HDMF, GSIS, Cash Advance
Set Leave Calendar: Personal, Maternity, Paternity, Sick, Service Incentive Leave, Vacation
Set late amount per employee
Compliant to Philippine tax law
Generate payroll report and payslip
Group employees by department, project, unit, etc
Set rest days per employee
Automatic generation and printing of employee DTR
13th month pay computation
Human Resource Information System (HRIS, Attachment of employees’ documents)
Import .csv file from your existing biometrics machine
Self-service features – Individual log-in for all employees (OT application and approval)
Graphical view on employee on leave and status I calendar format
Leave Management (Employee can apply leave through the system (for approval)
Own domain
Auto computation (holiday, overtime, night diff., rest day prem.)
Unlimited customization of the schedules (standard, early morning shift, etc.)
Manual or automatic input of the holiday, overtime, leave, and night. diff. amount
Import the required gov't documents (PDF format)
Disclosure of employees' previous employment history
Multiple updates of employees' schedule at once
Choose from existing templates for your payroll report and pay slip
Small
₱1,200
per month
Setup Fee:
Free
User Capacity:
Maximum of 50 users
Branch Capacity:
Single
Disk Space Capacity:
Unmetered
Configure employee salary type: daily, monthly, fixed
Set deductions for government-mandated benefits: SSS, PhilHealth, HDMF, GSIS
Automatic deduction of loans: SSS, HDMF, GSIS, Cash Advance
Set Leave Calendar: Personal, Maternity, Paternity, Sick, Service Incentive Leave, Vacation
Set late amount per employee
Compliant to Philippine tax law
Generate payroll report and payslip
Group employees by department, project, unit, etc
Set rest days per employee
Automatic generation and printing of employee DTR
13th month pay computation
Human Resource Information System (HRIS, Attachment of employees’ documents)
Import .csv file from your existing biometrics machine
Self-service features – Individual log-in for all employees (OT application and approval)
Graphical view on employee on leave and status I calendar format
Leave Management (Employee can apply leave through the system (for approval)
Own domain
Auto computation (holiday, overtime, night diff., rest day prem.)
Unlimited customization of the schedules (standard, early morning shift, etc.)
Manual or automatic input of the holiday, overtime, leave, and night. diff. amount
Import the required gov't documents (PDF format)
Disclosure of employees' previous employment history
Multiple updates of employees' schedule at once
Choose from existing templates for your payroll report and pay slip
Medium
₱2,000
per month
Setup Fee:
Free
User Capacity:
Maximum of 100 users
Branch Capacity:
Single
Disk Space Capacity:
Unmetered
Configure employee salary type: daily, monthly, fixed
Set deductions for government-mandated benefits: SSS, PhilHealth, HDMF, GSIS
Automatic deduction of loans: SSS, HDMF, GSIS, Cash Advance
Set Leave Calendar: Personal, Maternity, Paternity, Sick, Service Incentive Leave, Vacation
Set late amount per employee
Compliant to Philippine tax law
Generate payroll report and payslip
Group employees by department, project, unit, etc
Set rest days per employee
Automatic generation and printing of employee DTR
13th month pay computation
Human Resource Information System (HRIS, Attachment of employees’ documents)
Import .csv file from your existing biometrics machine
Self-service features – Individual log-in for all employees (OT application and approval)
Graphical view on employee on leave and status I calendar format
Leave Management (Employee can apply leave through the system (for approval)
Own domain
Auto computation (holiday, overtime, night diff., rest day prem.)
Unlimited customization of the schedules (standard, early morning shift, etc.)
Manual or automatic input of the holiday, overtime, leave, and night. diff. amount
Import the required gov't documents (PDF format)
Disclosure of employees' previous employment history
Multiple updates of employees' schedule at once
Choose from existing templates for your payroll report and pay slip
Large
₱3,200
per month
Setup Fee:
Free
User Capacity:
Maximum of 200 users
Branch Capacity:
Multiple
Disk Space Capacity:
Unmetered
Configure employee salary type: daily, monthly, fixed
Set deductions for government-mandated benefits: SSS, PhilHealth, HDMF, GSIS
Automatic deduction of loans: SSS, HDMF, GSIS, Cash Advance
Set Leave Calendar: Personal, Maternity, Paternity, Sick, Service Incentive Leave, Vacation
Set late amount per employee
Compliant to Philippine tax law
Generate payroll report and payslip
Group employees by department, project, unit, etc
Set rest days per employee
Automatic generation and printing of employee DTR
13th month pay computation
Human Resource Information System (HRIS, Attachment of employees’ documents)
Import .csv file from your existing biometrics machine
Self-service features – Individual log-in for all employees (OT application and approval)
Graphical view on employee on leave and status I calendar format
Leave Management (Employee can apply leave through the system (for approval)
Own domain
Auto computation (holiday, overtime, night diff., rest day prem.)
Unlimited customization of the schedules (standard, early morning shift, etc.)
Manual or automatic input of the holiday, overtime, leave, and night. diff. amount
Import the required gov't documents (PDF format)
Disclosure of employees' previous employment history
Multiple updates of employees' schedule at once
Choose from existing templates for your payroll report and pay slip
However, consider these factors when evaluating “power” vs. cost:
- Limited Features: The free version may not cater to complex payroll needs. Paid plans might offer varying levels of features depending on the cost.
- Scalability: If your business grows, you might need to upgrade to a more powerful (and potentially more expensive) plan within Paycheckmaster or consider a different solution.
- Integration: While Paycheckmaster might offer basic features, advanced systems may integrate with biometric devices, time and attendance tracking, or HR functionalities for a more streamlined experience.
Finding the Right System:
- Identify your needs: What features are essential for your business (e.g., automated deductions, leave management, integrations)?
- Compare pricing: Get quotes from Paycheckmaster and other vendors to compare features and costs within your budget.
- Consider cloud solutions: Generally more affordable and easier to maintain.
- Free trials/demos: Test functionality before committing.
Conclusion:
Paycheckmaster is a good option for very small businesses due to the free tier. However, for growing businesses or those requiring advanced features, a more comprehensive system might be necessary. Consider your specific needs, compare options, and don’t hesitate to negotiate for the best value.